Invoice-to-Pay
Touchless accounts payable, end to end
Eliminate manual data entry and missing receipts. AI captures invoice data, performs instant three-way matching against POs, and routes approved invoices directly to payment.
The problem
Manual AP is draining time and capital
of an AP clerk's time is spent manually keying in invoice data, hunting down receipts, and managing exceptions.
added to month-end close because finance teams have to reconcile unlinked POs and missing paper trails.[cite: 1]
capital due to duplicate payments, late fees, and millions in missed early payment discount opportunities.[cite: 1]
Capabilities
Turn AP from a cost center into a profit center
Seamless extraction, matching, and payment execution—without templates or manual keying.
Template-free AI capture
Our computer vision and NLP engines read invoices like a human, understanding line items, freight, and taxes automatically.
- ✓Header and line-item extraction
- ✓Multi-language and multi-currency
- ✓No OCR bounding-box templates needed
Automated 3-way matching
Instantly cross-reference incoming invoices against the originating Purchase Order and Goods Receipt.
- ✓PO-to-Invoice line level matching
- ✓Configurable variance tolerances
- ✓Automated missing receipt alerts
Smart exception handling
When an invoice doesn't match, AI routes it directly to the buyer or budget owner with the exact context needed to resolve it.
- ✓Automated GL coding for Non-PO invoices
- ✓Chat/Email-based approval routing
- ✓Vendor communication portal
Global payment execution
Schedule and execute payments directly from the platform, optimizing for cash flow and supplier health.
- ✓Virtual cards, ACH, Wire, and Checks
- ✓Dynamic discounting & supply chain finance
- ✓Automated ERP reconciliation
How it works
From inbox to paid
Receive
Invoices arrive via email, cXML, or portal upload.
→Extract
AI reads all fields and line items instantly.
→Match
System auto-matches against the PO and receipt.
→Resolve
Exceptions are auto-routed for quick approval.
→Pay
Funds are scheduled and disbursed securely.
Reading beyond the bounds
Intelligent extraction that doesn’t break when a vendor changes their logo
Legacy OCR relies on rigid templates. When a supplier redesigns their invoice, the system breaks. Our AI understands context—it knows what a ‘Unit Price’ is regardless of where it lives on the page, pulling complex tables, taxes, and freight charges with near-perfect accuracy.
Duplicate Detection
Flags double-billing across different entities and date formats.
Tax & Freight Splitting
Automatically prorates taxes and shipping costs across line items for accurate GL booking.
Continuous Learning
The model gets smarter with every invoice your team processes.
Connected
Works with the systems you already run
Invoice-to-Pay securely syncs AP data, supplier records, and payment reconciliation directly to your ERP.
FAQ
Questions, answered
How does the system handle Non-PO invoices?
For invoices without a Purchase Order (like legal fees or utility bills), the AI reads the context of the invoice, suggests the correct GL code based on historical data, and routes it to the appropriate department head for approval.
Can it read paper or scanned PDF invoices?
Yes. Our extraction engine easily processes digital PDFs, scanned images, and photos. You can set up an auto-forwarding rule from your AP inbox directly into ProcureSignal.
How are payments actually processed?
We partner with leading payment gateways to offer a fully embedded B2B payment experience. You can fund a single account and disburse via Virtual Card, ACH, Wire, or check directly from our interface, complete with remittance emails.
Does this write data back to our ERP?
Absolutely. ProcureSignal maintains a real-time, two-way sync with your ERP. Once an invoice is approved (or paid), we push the journal entries and status updates back to your system of record.
Stop keying invoices by hand
Send us a sample invoice and see our AI extract and match it in seconds.